HOW TO APPLY FOR CERTIFICATE OF CRIMINAL RECORD

("Toko Shomei" or "Hanzai Keireki Shomeisho")

Applicants eligible for the certificate:

The Tokyo Metropolitan Police Department (TMPD) will issue a police certificate when you are required by foreign authorities (an embassy, immigration agency, etc.) to submit it to them. To apply for the certificate, you must be either of the following:

1. Registered as a resident of Tokyo
2. Previously registered as a resident (or Alien Registration Certificate holder) of Tokyo but now living overseas

* Depending on the requesting authority and the reason for the request, there will be some cases where we may not accept your application on the spot or where you may find no necessity of the certificate. Please call and check with us in advance.

Office for application (or reference):

TMPD Police Clearance Certificate Office

1st Floor, TMPD Headquarters

(* Please come to the front gate and sign in at the reception desk.)

Address:	2-1-1 Kasumigaseki, Chiyoda City, Tokyo.
Tel.:	03-3581-4321 (ext. 58114/58115).

<Subway stations nearby>

Sakuradamon Subway Station (Exit #4): Yurakucho Line, Tokyo Metro.
Kasumigaseki Subway Station (Exit A2): Marunouchi or Hibiya or Chiyoda Line, Tokyo Metro.

* No parking space is available. Please use these subway lines when you come.

Office hours:

Monday-Friday <Closed on national holidays, and the year-end and New Year holidays>

8:30 a.m. - 11:30 a.m.
1:00 p.m. - 5:00 p.m.

* It takes about 20 minutes per person to complete the procedure on the day of application. The certificate will be issued in about two weeks.

Documents required for application:

For residents registered in Tokyo

Foreign Nationals

1 Passport (valid; no photo copy acceptable) 2 Either of the following documents: (1) An official copy of your Residence Record, or Juminhyo (issued within the last six months) (2) A document issued by the government or other public agencies that shows your name and address: e.g. Residence Card, or Zairyu Card Special Permanent Resident Certificate, or Tokubetsu Eijusha Shomeisho Driver's license 3 A document that confirms your necessity of the certificate; for example, a letter from the authority stating the requirement to submit it * Required documents may vary depending on the requesting authority and the reason for the request. Please call us for details.

Japanese Nationals

1 Passport (valid; no photo copy acceptable) 2 Either of the following documents: (1) An official copy of your Residence Record, or Juminhyo (issued within the last six months). (2) A document issued by the government or other public agencies that shows your name and address: e.g. Driver's license Basic Resident Register Card, or Jumin Kihondaicho Card 3 A document that confirms your necessity of the certificate; for example, a letter from the authority stating the requirement to submit it * Required documents may vary depending on the requesting authority and the reason for the request. Please call us for details.

For those previously registered in Tokyo but now living overseas

Foreign Nationals

1 Passport (valid; no photo copy acceptable) 2 A document that shows your current address: e.g. Local driver's license Mails addressed to you 3 A document that shows you lived in Tokyo e.g. An official copy of your Alien Registration Card, or Gaikokujin Toroku Gempyo * Please call us for further information. 4 A document that confirms your necessity of the certificate; for example, a letter from the authority stating the requirement to submit it * Required documents may vary depending on the requesting authority and the reason for the request. Please call us for details.

Japanese Nationals

1 Passport (valid; no photo copy acceptable) 2 A document that shows your current address: e.g. Local driver's license Mails addressed to you 3 An official copy of the Resident Removal Card, or Johyo, on your Residence Record called Juminhyo; or an official copy of the Resident Postscript Card, or Fuhyo, on your Family Register called Koseki (both of which must have been issued within the last six months and mention the municipality where you previously resided) 4 A document that confirms your necessity of the certificate; for example, a letter from the authority stating the requirement to submit it * Required documents may vary depending on the requesting authority and the reason for the request. Please call us for details.

Receipt of the certificate:

• The certificate will be available in about two weeks* from the day of your application.

  * It will take about three weeks if you apply immediately before the year-end and New Year holidays or the so-called Golden Week (the end of April to the beginning of May).

• You must visit the office in person to receive the certificate.
  If you wish to have someone pick it up for you, let us know his/her identity upon application.
• We do not provide the certificate by mail.

Service fee:

Free

Notes for applicants:

• We need to collect your fingerprints upon application. Applicants must come to the office in person.
• Please call us in advance if you are planning to renew your passport or change such personal particulars as your name.
• If you are a resident registered outside Tokyo,

  >> you should apply to the local police headquarters in the prefecture where you live as a registered resident.

• If you are a resident registered outside Japan now,

  >> you should apply to the local police headquarters in the prefecture where you previously lived as a registered resident or Alien Registration Certificate holder before living overseas.

• Even if living overseas, you can apply to public agencies of Japan such as the local Japanese embassy or consulate in the country where you live.
  However, once you have applied overseas, you are not allowed to apply for another certificate in Japan.