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HOW TO APPLY FOR CERTIFICATE OF CRIMINAL RECORD

("Toko Shomei" or "Hanzai Keireki Shomeisho")
Japanese

Applicants eligible for the certificate:

When you are requested by foreign authorities (ex., an embassy, immigration agency, and others) to submit a police clearance certificate to them, the Tokyo Metropolitan Police Department (TMPD) will issue it only to the following people.
1. Residents (or Alien Registration Certificate holders) registered in Tokyo.
2. Residents (or Alien Registration Certificate holders) registered in Tokyo as the last place before living overseas.

Office for application (or reference):

TMPD Police Clearance Certificate Office

1st Floor, TMPD Headquarters
(*Please come to the front gate and sign in at the reception desk.)
Location: 2-1-1 Kasumigaseki, Chiyoda City, Tokyo.
Tel.: 03-3581-4321 (ext. 58114/58115).

< Subway stations nearby >
Sakuradamon Subway Station(Exit #4): Yurakucho Line, Tokyo Metro.
Kasumigaseki Subyway Station (Exit A2): Marunouchi or Hibiya or Chiyoda Line, Tokyo Metro.
* No parking space is available. Please use these subway lines when you come.

Office hours:

Monday-Friday < Closed on national holidays, and the year-end and New Year holidays >
8:30 a.m. - 11:30 a.m.
1:00 p.m. - 5:00 p.m.
(It takes about 20 minutes per person to complete the procedure.)

Documents required for application:

For the residents (or Alien Registration Certificate holders) registered in Tokyo

Foreign
National
1 Passport (valid; no photo copy acceptable).
2 Either of the following documents:
(1) A Certificate of the Original Card for Registered Items on your Alien Registration Certificate, or Torokugenpyo Kisaijiko Shomeisho (issued within the last six months).
(2) A document issued by the government or other official offices that shows your name and address:
Ex. Alien Registration Certificate.
Driver's license.
3 To confirm your necessity of the certificate, we need to check some documents that prove you have been asked to submit it to the requesting authority. (Depending on the requesting authority or reasons for the request, there will be various points wefd like to clarify with you. In this connection, please call us in advance.)
Japanese
National
1 Passport (valid; no photo copy acceptable).
2 Either of the following documents:
(1) An official copy of your Resident Card, or Juminhyo (issued within the last six months).
(2) A document issued by the government or other official offices that shows your name and address:
Ex. Driver's license.
Resident Register Card, or Jumin Kihondaicho Card.
3 To confirm your necessity of the certificate, we need to check some documents that prove you have been asked to submit it to the requesting authority. (Depending on the requesting authority or reasons for the request, there will be various points wefd like to clarify with you. In this connection, please call us in advance.)

For the residents (or Alien Registration Certificate holders) registered in Tokyo but now living overseas

Foreign
National
1 Passport (valid; no photo copy acceptable).
2 A document that shows your current address:
Ex. Local driver's license.
Mails addressed to you.
3 A Certificate of the Original Card for Closed Registered Items on your Alien Registration Certificate, or Torokuheisagenpyo Kisaijiko Shomeisho (issued within the last six months).
4 To confirm your necessity of the certificate, we need to check some documents that prove you have been asked to submit it to the requesting authority. (Depending on the requesting authority or reasons for the request, there will be various points we'd like to clarify with you. In this connection, please call us in advance.)
Japanese
National
1 Passport (valid; no photo copy acceptable).
2 A document that shows your current address:
Ex. Local driver's license.
Mails addressed to you.
3 An official copy of the Resident Removal Card, or Johyo (issued within the last six months), on your Resident Card called Juminhyo; or an official copy of the Resident Postscript Card, or Fuhyo (issued within the last six months), on your Family Register called Koseki.
4 To confirm your necessity of the certificate, we need to check some documents that prove you have been asked to submit it to the requesting authority. (Depending on the requesting authority or reasons for the request, there will be various points we'd like to clarify with you. In this connection, please call us in advance.)

Receipt of the certificate:

  • The certificate will be available in about two weeks from the day of your application.
    > However, when we're going on the year-end and New Year holidays or the so-called Golden Week (the end of April to the beginning of May), it willbe available in about three weeks.

  • You must come to the office in person to receive the certificate.
    > If you'd like to send someone for you to pick it up, let us know his/her identity upon application.

  • We don't provide the certificate by mail.


Service fee:

Free


Notes upon application:

  • We need to collect your fingerprints upon application. For this reason, you must come to the office in person.

  • Refer to us by phone in advance if you are planning to renew your passport or change your name, and others.

  • If you are a resident (or Alien Registration Certificate holder) registered out of Tokyo,
    >> you should apply to the local police headquarters in the prefecture where you live as a registered resident (or Alien Registration Certificate holder).

  • If you are a resident (or Alien Registration Certificate holder) living out of Japan now,
    >> you should apply to the local police headquarters in the prefecture where you used to live as a registered resident (or Alien Registration Certificate holder) before living overseas.

  • Even if living overseas, you can apply to the local Japanese embassy, consulate, and others in the country where you live. However, once you have applied overseas, you are not allowed to apply for another certificate in Japan.

  • Depending on the requesting authority or reasons for the request, there will be some cases where we may not accept your application on the spot or where you may find no necessity of the certificate. For this reason, we'd like you to call and check with us in advance.


illustration Tokyo Metropolitan Police Department